Below are the By-Laws of The
Quaddick Lake Association, Inc. These By-Laws are reviewed, amended as
needed, and approved during the Association's Annual Meeting. Please contact us for a PDF copy of these By-Laws.
ARTICLE I - NAME
This organization shall be called The Quaddick Lake Association, Inc., which herein shall be referred to as 'the Association'.
ARTICLE II - PURPOSE
The purpose of the Association is
to protect the interests of all the owners of property in the immediate
vicinity of Quaddick Lake by maintaining and preserving Quaddick Lake
and its environs to the satisfaction of all such owners. The
Association is operated as a non-profit organization.
ARTICLE III - MEMBERSHIP
Any individual may become a Voting
Member, which herein shall be referred to as “Member(s)”,
of the Association upon the filing of a membership application
furnished by the association and payment of the membership dues as
hereinafter designated provided that such individual owns property
abutting Quaddick Lake. For the purposes of this Article,
ownership shall include any person named on title or deed of land or
buildings that have permanent easement or rights of way to the lake,
including mobile homes, whether on leased land or land owned by
the Member. Associate membership without voting rights shall be
available to interested tenants or lessees or members of the family of
Members or any other interested party. One vote shall be counted
for each paid Member.
ARTICLE IV - MEETINGS OF MEMBERS
Annual meeting of the Members of the Association shall be held during
the months of July or August at a date and time to be determined by the
President, in the State of Connecticut as shall be specified in the
At each Annual Meeting, also to be
put forward, such other business as may be transacted as may properly
come before the meeting.
Special meetings may be held at the
call of the Board of Directors or shall be held on the call of the
president at the written request of twenty Members in good standing,
within ten (10) days of the request, on such date, in such place in the
State of Connecticut, at such time and for such purposes as shall be
specified in the notice thereof.
Members in good standing are those members who have a paid membership
on or before the Annual Meeting.
Notice of the Annual Meeting shall be published by the Secretary in a
newspaper or a commercial weekly having circulation in the Town of
Thompson for two consecutive weeks prior to the date set for the Annual
Meeting of July; and Secretary shall give such further notice as may be
directed by the Board of Directors.
Ten (10%) percent of the Members or ten Members in good standing,
whichever is less, shall constitute a quorum for such meetings.
Members may not vote proxy. The affirmative vote at any meeting
of the Members duly held of a majority of those members present who
vote shall be the act of the Members.
ARTICLE V - OFFICERS AND DIRECTORS
The officers of the Association
shall consist of a President, Vice-President, Secretary, Treasurer and
six (6) Directors. All officers except Directors shall be elected
for terms of one (1) year at the annual meeting. At the initial
organization meeting of the Association, two (2) Directors shall be
elected for a term of one (1) year, two (2) Directors for a term of two
(2) years and two (2) Directors for a term of three (3) years.
Thereafter, at the Annual Meeting, two (2) Members in good standing
shall be elected as Directors for a period of three (3) years to
replace the two (2) outgoing Directors.
The Officers and Directors shall
constitute the Executive Board of the Association, and they shall
administer the affairs of the Association between annual
meetings. The Executive Board may hold its meetings, regular or
special, at such place or places within the State of Connecticut as it
may from time to time by resolution determine or as shall be specified
or fixed at the Annual Meeting of the Association. Special
meetings of the Board shall be held whenever called by the President
and shall consist of at least three members of the Executive
Board. At least three days written or oral notice of each
such special meeting stating the time or place of the meeting shall be
given to each member of the Executive Board.
The Executive Board shall meet no less than twice annually excluding the Annual Meeting.
ARTICLE VI - DUTIES OF OFFICERS
The President shall preside over all meetings of the Association,
appoint committees and enforce the observance of this constitution and
its by-laws. He or she shall be a member ex-officio of all
The Vice-President shall preside
over meetings of the Association in the President’s
absence. If the President is unable to fill his duties, as
determined by the Board of Directors, the Vice-President shall
temporarily assume all responsibilities of the President.
The Secretary shall record the minutes of all meetings of the
Association and conduct the correspondence of the Association. He
or she shall present, at each meeting, the minutes of the preceding
meeting. He or she shall submit at the annual meeting a written
report of the activities during the preceding year.
The Treasurer shall be responsible for and maintain a record of all
funds of the Association. This shall include the following:
He or she shall maintain a checking account in the name of the
The Treasurer, prior to the July meeting, shall send to Members of
record, notice of dues due and payable on or before the Annual Meeting.
He or she shall also be responsible for the receiving of dues together
with the proper recording of such paid dues and Members.
He or she shall make disbursements by checks countersigned by the
President in payment of bills and accounts as the Association shall
authorize. Reimbursement checks under $250.00 may be
countersigned by the President, Vice-President or Secretary.
He or she shall present at each meeting a report of the balance in the
checking account and of all monies received and disbursements made
subsequent to the previous report. He or she shall present an
annual report at the Annual Meeting.
The Treasurer, by November 15 of each year, shall file form 990 (income
tax exemption for nonprofit organization) with the Department of
The Treasurer, in September of each year, shall file with the
Connecticut Secretary of State, accompanied by the proper filing fee, a
form entitled, “Annual Report – Domestic Nonstock
Corporation.” For this purpose he or she shall be named as
ARTICLE VII - VACANCIES
Except as otherwise provided, in
case the office of any Director or of the President, Vice-President,
Secretary, or Treasurer becomes vacant due to death or resignation, the
vacancy may be filled by action of the remaining members of the
Executive Board with a Member in good standing.
ARTICLE VIII - COMMITTEES
There shall be a Nominating Committee consisting of three Members of
the Association in good standing appointed no later than one (1) month
prior to the Annual Meeting. The Nomination Committee shall
prepare and submit at the annual meeting a slate of officers for
election to serve the next term.
There shall be a Membership Committee consisting of three Members in
good standing appointed at the Annual Meeting. The Membership
Committee shall find ways and means of increasing the membership of the
C. All Committees shall be appointed as necessary by the President.
ARTICLE IX - DUES
The Annual Membership dues shall be
set by the Executive board and shall be payable upon receipt of notice
of payment from the Treasurer. There shall be no refund of dues
in case of death or resignation of the Member during the year.
ARTICLE X - ANNUAL AUDIT AND DEPOSITORY
A. There shall be an annual audit of the Treasury by two members of the Association appointed by the President.
B. The official depository for all Association monies shall be determined by the Executive Board.
ARTICLE XI - FISCAL YEAR
The fiscal year of the Association shall begin July 1 of each year.
ARTICLE XII - AMENDMENTS
These By-Laws may be amended or
repealed or new By-laws may be adopted at any regular or special
meeting of the members of the Association.
The adoption of any changes can only be executed by the affirmation present at that meeting.